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Calendar of Deadline Dates
Be aware that substantial savings can be realized by ordering these services by the deadline dates. Several order forms in the manual do not carry deadline dates. While on-site prices may be identical to pre-show prices for these services, exhibitors are urged to place orders in advance.
| DATE | REQUIRED ORDER FORM | SECTION |
| 19 May | Exhibit Guide and Conference Locator ad space reservation | Promoting Your Company |
| 24 May | Exhibit Guide and Web Site Listing Form | Promoting Your Company |
| 26 May | Exhibit Guide and Conference Locator final materials due | Promoting Your Company |
| 4 June | Exhibitor Tech Talk Request Form | Promoting Your Company |
| 13 June | Exhibitor Convention Center Meeting Room Request Form | Registration, Hotels, and Meeting Rooms |
| 18 June | Lead retrieval systems (Early Bird advance rate) | Promoting Your Company |
| 25 June | Exhibitor appointed contractors notice | Information and Regulations |
| 25 June | Exhibitor appointed contractor certificate of insurance | Information and Regulations |
| 25 June | After this date, hotel rooms and rates requested are based on availability | Registration, Hotels, and Meeting Rooms |
| 25 June | Attendee Mailing List Order Form (advance rate) | Promoting Your Company |
| 25 June | Exhibitor Suite Request Form | Registration, Hotels, and Meeting Rooms |
| 1 July | Exhibitor Badges | Registration, Hotels, and Meeting Rooms |
| 2 July | Hotel meeting room requests | Registration, Hotels, and Meeting Rooms |
| 5 July | Electrical, telecommunications, and plumbing | Official Service Contractors |
| 5 July | Internet Service | Official Service Contractors |
| 7 July | Accessories, carpet, custom accessories, furnishings, installation/dismantle labor, modular rental, porter service | Official Service Contractors |
| 7 July | Floral service | Official Service Contractors |
| 7 July | Third-party authorization | Official Service Contractors |
| 7 July | Audio/visual, computer rental | Official Service Contractors |
| TBD | Internet service | Official Service Contractors |
| 8 July | International exhibitors' shipments must arrive in the U.S. for Customs clearance by the scheduled move-in date | Official Service Contractors |
| 9 July | Media Tour Order Form | Promoting Your Company |
| 9 July | Demonstrator/translator service | Official Service Contractors |
| 9 July | Hotel deposits are non-refundable after this date | Registration, Hotels, and Meeting Rooms |
| 13 July | Advance freight to warehouse | Official Service Contractors |
| 16 July | Lead Retrieval Systems (advance order deadline) | Official Service Contractors |
